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Finance

What do we do?

GENERAL LEDGER

  • Produce County’s Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR)
  • Fixed asset management and accounting to ensure that all assets are properly accounting for. Project management and accounting to ensure county projects are properly accounted for.
  • Timely billing and collection of Special Assessment Districts and miscellaneous accounts due to the county.
  • Schedule of Expenditures of Federal Awards (SEFA) reporting on an annual basis.
  • Cash receipting of funds for the majority of miscellaneous accounts due to the county.
  • Department of Finance & Administration (DFA reporting is provided 30 days of quarter-end.) Accounting complies information and reports to the state of New Mexico.

BUDGET

  • Prepare the county’s budget adhering to statutory deadlines and produce the biennial budget book meeting state and national award criteria for excellence in budgeting.
  • Quarterly budget reviews with all departments to monitor budget to actual variances.
  • Forecast and monitor major revenue sources, property and gross receipts taxes.
  • Review fiscal impact reports for all agenda items taken to the Board of County Commissioner.

FIXED ASSETS

  • Coordinate fixed assets and surplus items in accordance with administrative instructions and state laws.
  • Manage the disposal of surplus that can be recycled providing additional resources for the county. Conduct and manage the online public surplus web auctions for county surplus property sales.
  • Perform state mandated physical inventories of all county fixed assets annually.
  • Administer and maintain the county’s online internal reallocation.

HOUSING (FINANCIAL)

  • Financial Data Schedule (FDS) reporting is submitted to the US Department of Housing and Urban Development on an annual basis and is provided to Accounting as part of the CAFR.
  • Provide Housing financials, reconciliations, budget, and supplemental information to Accounting and Budget as required, by meeting timelines.
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DEPARTMENT PERFORMANCE MEASURES AND OBJECTIVES
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