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Finance
  • Contact Information
    Location:
    One Civic Plaza, NW
    Albuquerque NM 87102

    Phone:
    (505) 468-7000

    Fax:
    (505) 462-9813

    Hours:
    Monday - Friday
    8 a.m. - 5 p.m.

    Email:
     
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    The County Clerk is responsible for recording, indexing and archiving duly acknowledged documents. A portion of the recording and filing fees collected are utilized to purchase and maintain hardware and software that support document recording and archiving process. The county clerk is the ex-officio clerk of the Board of County Commissioners, is required to attend the sessions of the board in person or by deputy and maintain a record of the proceedings as required by law. The clerk issues and records state mandated marriage licenses. Bureau of Elections (BOE) Conduct federal, state, county, and school board elections in Bernalillo County in compliance with federal and state laws, and assist with municipal and village elections within Bernalillo County. Enter and maintain county voter registration certificates in conjunction with the Statewide Voter Registration system to ensure that all voter files are current, accurate and easily accessible. Maintain 400 ballot tabulators used to conduct elections in Bernalillo County. Inventory, warehouse and prepare ballot box supplies and materials for distribution Early Voting and Election Day polling locations. Provide logistical planning for election days sites. Comply with federal, state and local laws pertinent to the administration of elections.


    RECORDING AND FILING

    • Records deeds, mortgages, judgments, satisfactions of judgment, liens, deeds of trust and maps and plats.
    • Maintain recorded documents which are instruments of public record and are accessible to the public. Currently maintains over 10 million documents.
    • Responsible for issuing and recording state mandated marriage licenses

     


    BUREAU OF ELECTIONS (BOE)

    • Register voters and lawfully maintain voter rolls.
    • Provide voter registration and election related data for purchase by candidates, the news media, and the public.
    • Conduct federal, state and local Election Day, absentee and early voting for all political subdivisions that fall within Bernalillo County.
    • Identify and staff polling locations in accordance with applicable laws, and plan, arrange, and stage all election equipment deliveries to polling locations.
    • Disseminate election information in various media formats to community. Prepare the official canvass of election results.
    • Create and deliver voter outreach programs to increase voter awareness in the community, including language services for Native American and Spanish speaking voters.
    • Test and certify all voting tabulators, ballots and cartridges before each election to ensure compliance with certification provisions. Evaluate voting machines prior, during and after elections.
    • Serves as the primary location for poll worker training, also recruit and train troubleshooters responsible for voting tabulator maintenance on Election Day.
    • Serves as the elections headquarters, and absentee precinct location for Primary and General elections.
    • In accordance with the NM State Records Retention Schedule, store, label and arrange for destruction all election records, to include ballots.

    ID Objective Status Accomplished Date

    O3

    Disaster Recovery Implementation: Analyze and determine best options to back up Recording and Filing database

    Cancelled

     

    O4

    Establish US Department of State Passport Services Acceptance Program. Accept passport applications and submit to acceptance program for processing

    Complete

    June, 2016

    O5

    Develop a Voter Outreach Program to include information via website, videos, events and advertisements to educate the public on the importance of registering to vote and participation by June 2017

    Complete

    June, 2017

    O6

    Implement the use of tablets at polling locations to provide voter information and assist with the poll site procedures for General 2016 election. (FY17)

    Cancelled

     

    O7

    Update and create all procedures to include the new additions and amendments  in the revised Election Code adopted in the 2015 Legislative Session

    Complete

    June, 2017

    O8

    Continue to develop procedures that will be used in relation to the Pitney Bowes Relia-Vote Absentee Ballot Sorter for the processing and reporting of returned absentee ballots for the General 2016 election.  (FY17)

    Complete

    June, 2016

     


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