Bernalillo County’s Accounts Payable Department asks that vendors have proper paperwork in place, as well as current contact information and purchase order numbers on all invoices to ensure rapid payment.
Please download and fill out the Vendor Master Request Form and an IRS Form W-9 and submit both to Accounts Payable. All fields on the IRS Form W-9 must be correctly completed and the form must be signed and dated. Additionally, the name and the taxpayer identification number must match Internal Revenue Service Records.
Invoices sent to the Accounts Payable Department must include a purchase order number that matches the invoice number. Completed invoices may be faxed to (505) 468-7201, emailed to firstname.lastname@example.org, or sent to:
Bernalillo County Accounts Payable Department
One Civic Plaza NW, 10th Floor, Room 10045, Albuquerque, NM 87102
Payments will be sent by check to the address on file; or businesses can apply for Electronic Funds Transfer/ACH payment.
Additionally, Bernalillo County vendors who are able to accept MasterCard or Visa as payment can enroll in the E-Payables system. Once enrolled, Bernalillo County will provide the vendor with a credit card account number to keep on file; it will have available funds when the county approves an invoice, and vendors will be notified by e-mail or fax when payment is available.
If a refund is requested, vendors are asked to fill out the refund request form.
Questions? Please contact Accounts Payable at (505) 468-7020 or email email@example.com.