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Planning & Development Services

Bernalillo County’s uniqueness and quality of life is tied to strong neighborhoods and active residents. Neighborhood associations and other groups play a vital role in enhancing and strengthening their own neighborhoods. The Neighborhood Outreach Grant Program was created to assist neighborhood groups to continue their participation and outreach to residents of Bernalillo County.

As part of this grant program, Bernalillo County Neighborhood Coordination promotes collaboration between the County and the community. Community building is core to project success: the process of bringing people together and building relationships is as important as project results.

Projects must:

  • Be performed within Bernalillo County
  • Provide a public benefit
  • Be free and open to all residents within neighborhood association boundaries
  • Emphasize self-help, with project ideas initiated, planned and implemented by the neighbors and community members who will themselves be impacted by the project
  • Demonstrate community match

Background

On August 24, 2010, the Bernalillo County Commission adopted internal procedures related to the Neighborhood Outreach Grant Program (see Administrative Resolution No. 65-2010 attached hereto as Exhibit A). The program provides limited funding for a broad range of neighborhood outreach programs needed to meet the needs of the community.

Who Can Apply

Neighborhood associations and coalitions within Bernalillo County that are on the City of Albuquerque or Bernalillo County’s list of Recognized Neighborhood Associations are eligible to apply for funding.

What We Do Not Fund

  • Homeowners Associations
  • Individual persons or businesses
  • Religious organizations, government agencies, political groups, universities, hospitals or newspapers
  • Associations or coalitions outside the boundaries of Bernalillo County
  • Projects on Private Property
  • Capital Improvement Projects
  • Administrative costs or expenses for outreach groups (other than an approved fiscal agent)
  • Beautification and improvement projects that local jurisdictions have responsibility
  • Website Creation or Maintenance or any fees associated with a website
  • Purchase of Electronic Equipment - to include cameras, computers, iPads, printers, video equipment and phones

Available Funding

The Neighborhood Outreach Grant Program is funded through the Bernalillo County general fund. The current amount established for the grant program is $25,000 or less per fiscal year, depending on available funding. Applicants may submit only one proposal per fiscal year. Bernalillo County’s fiscal year is July 1st through June 30th.

Within its budget constraints and at a maximum amount of $2,500 per organization per fiscal year and for each funding request submitted and approved, the County intends to fund requests that are well planned, budgeted, and that have been deemed important to communities in the Albuquerque, Bernalillo County area. The maximum funding under a request shall be limited to $2,500. Award of funding is at the County’s discretion. Submitting a request for funding does not guarantee an award.

Small Project funding is for projects that benefit the residents of the community and provide a service to those residents. Funding requests are from $1 to $3,000.

Large Project funding has two levels and is for those projects that are larger in scope that benefit the broader neighborhood and may require technical assistance or professional services. These projects have matching requirements and require a fiscal sponsor. For the highest funding opportunity, projects require collaboration with other organizations. The two levels of funding for large projects are $3,000 to $5,000 and $5,000 to $10,000.

Fiscal Sponsors

Neighborhood associations that are eligible for the Neighborhood Outreach Grant Program do not have to be an IRS recognized 501(c)(3). A fiscal sponsor is an organization that agrees to act as the trustee of your project’s funds and provides financial direction and successful completion of your project. A fiscal sponsor can be a governmental entity or an IRS recognized 501(c)(3). Fiscal sponsors typically charge an administrative fee for handling a project. The percentage should be appropriate to the level of involvement and amount of work they provide. This grant program will not fund projects that exceed a 3% administrative fee for a fiscal sponsorship.

All recipients (vendors) that receive money from Bernalillo County are required to have a valid IRS tax identification number (TIN). If your association does not have an IRS TIN, you can apply for one on-line or partner with a fiscal sponsor in order to receive funding on your behalf.

Matching Requirements

Matching requirements can be in the form of cash, in-kind contributions, volunteer labor, donated materials or donated professional services. Documentation of matching contributions must be submitted with required quarterly reporting

  • Volunteer labor should be calculated at $23.00 per hour
  • Professional services can be valued at customary rates, up to a maximum of $75.00/hr.
  • Donated materials / supplies are donated at their retail price
  • Cash may come from fundraising events, individuals, foundations, businesses and/or community groups

Possible Projects

Listed are possible projects to consider, but is not limited to:

Training / workshops, oral histories and other historical projects, service oriented projects, neighborhood art initiatives and crime prevention projects.

Application Process

Step 1: Grant solicitation notice to neighborhood associations

Step 2: Applicant completes and submits application. Bernalillo County confirms receipt of application

Step 3: Applications are reviewed by Neighborhood Association Grant Review Committee

Step 4: Awards are announced

Step 5: Awardees sign agreements with Bernalillo County

Step 6: Initial project funds are released

Application Components and Scoring

Applications will have four sections that will be evaluated on a total of 100 points. A successful application will include: completed and detailed sections that let the Evaluation Committee know that your group has planned well, is able to organize broad community support and knows how to secure resources needed to complete the project.

Cover Page: This sheet should provide basic contact and summary information about your project and introduction of your organization.

Signed Funding Request Form: Provide basic contact and summary information about your project and introduction of your organization as provided on Pages 7 and 8.

 

 

 

 

 

 


  1. Project Summary and Need (30 Points)

The purpose of the Neighborhood Outreach Grant Program is to provide services, programs and other outreach programs to benefit Bernalillo County while developing stronger more connected neighborhoods and communities. This section should highlight exactly how you will build a more vibrant community, why you want to do the project, how it benefits the public at large and exactly what you will do. A detailed work plan will let us know the step-by-step activities of your project.
 

  1. Neighborhood Involvement / Community Building: (30 Points)

This section should layout who is involved in the project. Projects should involve as many diverse groups and individuals as possible and should reflect the demographics of your community, including youth, seniors, immigrants, renters, homeowners, business organizations, etc. Information about your organization as well as the different types of people and roles that make up your project should be provided.
 

  1. Outcomes (25 Points)

A successful project will have a vision for success and be driven by achievable outcomes. This section should include specific outcomes, both tangible and / or intangible results, and how you will measure project success.

 

  1. Project Resources and Readiness (15 Points)

This section should exhibit community support, whether in the form of in-kind contributions, volunteer labor, donated materials or professional services, or funding from other sources. Project readiness means the project has been well planned and will be successful in garnering community support. A detailed project budget and how you will obtain community matches should be included. Please attach quotes for services and agreements with vendors, consultants and others to your budget.

 

Reporting Requirements

Awarded recipients must submit a six-month progress report meeting objects and goals. Receipts for monies expended are required with each report submitted. Progress reports will be evaluated by Neighborhood Coordination before funds are released.

 

Contact Information:

Darrell Dady
Neighborhood Coordination Specialist
Planning & Development Services Department 111 Union Square SE, 3rd Floor, Albuquerque, NM 87102
Email: ddady@bernco.gov O: (505) 468-7364

 

 

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