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The mission of the Accounting & Budget Department is to record and report all financial transactions, and manage the county’s budget process to maintain fiscal responsibility and compliance with statutory and regulatory requirements; as well as county professional standards, policy and procedures with state of New Mexico regulations. 


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ACCOUNTING

  • Produce county’s Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR) and other financial reports
  • Oversight of internal and external audits
  • Oversight of cash receipting and accounts receivables of funds for the majority of miscellaneous accounts due to the county
  • Accounting for assets and projects
  • Oversight of grant process and financial reporting for grants

BUDGET

  • Prepare the county’s budget adhering to statutory deadlines and produce the biennial budget book meeting state and national award criteria for excellence in budgeting
  • Quarterly budget reviews with all departments to monitor budget to actual variances
  • Forecast and monitor major revenue sources, property and gross receipts taxes
  • Review fiscal impact reports for all agenda items taken to the Board of County Commissioner

FIXED ASSETS

  • Coordinate fixed assets and surplus items in accordance with administrative instructions and state laws
  • Manage the disposal of surplus that can be recycled providing additional resources for the county
  • Conduct and manage the online public surplus web auctions for county surplus property sales
  • Perform state mandated physical inventories of all county fixed assets annually
  • Administer and maintain the county’s online internal reallocation

HOUSING (FINANCIAL)

  • Report Financial Data Schedule (FDS) to the US Department of Housing and Urban Development on an annual basis and is provided to Accounting as part of the Comprehensive Annual Financial Report (CAFR)
  • Provide Housing financials, reconciliations, budget, and supplemental information to Accounting and Budget as required

PAYROLL

  • Ensure accurate payroll processing and reporting
  • Processes payroll and payroll deductions on a biweekly basis, among other payroll functions such as Public Employees Retirement Association (PERA) reporting and processing W2s

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  • O146: Implement a new handling fee for online orders (Fixed Assets)

    Accomplished FY20
  • O177: Implement Radio Frequency Identification (RFID) tracking system for Asset Module

    Future Review
  • O231: Implement budget system

    Future Review

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What Strategic Plan Goals Do We Support?

Follow the arrows below to see which Strategic Plan Goal(s) this department supports.

DEPARTMENT PERFORMANCE MEASURES  AND  OBJECTIVES


 

O155: Develop and revise directives for payroll and procedures (Payroll)

Status: Needs Focus
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O225: Assist departments with move to Alvarado (Fixed Assets)

Status: On Target
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P88: Achieve Government Finance Officers Association (GFOA) Certificate for Financial Reporting Prior Year (Accounting)

Status: On Target
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P89: Inventory assets (Fixed Assets)

Status: Needs Focus
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P90: Provide county departments with grant opportunities (Accounting)

Status: Needs Focus
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P91: Complete preliminary financial close (Housing)

Status: On Target
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P174: Complete standard work orders within 7 working days (Fixed Assets)

Status: Improving
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P239: Complete Voucher Management System (VMS) reporting by the 22nd of the following month (Housing)

Status: On Target
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P241: Minimize variance between general fund revenue projections vs year end actuals (Budget)

Status: Improving
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P338: Maintain general fund operating reserve level (Budget)

Status: On Target
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P339: Increase packages shipped from auction site (Fixed Assets)

Status: On Target
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P340: Obtain zero audit findings on nonprofit financial statements (Housing)

Status: On Target
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P341: Maintain unmodified opinion on nonprofit financial statements (Housing)

Status: On Target
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P342: Increase department responses to grant opportunies routed to them (Accounting)

Status: On Target
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P351: Achieve GFOA Distinguished Budget Award Outstanding Rating (Budget)

Status: On Target
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