✖ Close Social Content



The mission of the Accounting & Budget Department is to record and report all financial transactions, and manage the county’s budget process to maintain fiscal responsibility and compliance with statutory and regulatory requirements; as well as county professional standards, policy and procedures with state of New Mexico regulations. 


ACCOUNTING

  • Produce county’s Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR) and other financial reports
  • Oversight of internal and external audits
  • Oversight of cash receipting and accounts receivables of funds for the majority of miscellaneous accounts due to the county
  • Accounting for assets and projects
  • Oversight of grant process and financial reporting for grants

BUDGET

  • Prepare the county’s budget adhering to statutory deadlines and produce the biennial budget book meeting state and national award criteria for excellence in budgeting
  • Quarterly budget reviews with all departments to monitor budget to actual variances
  • Forecast and monitor major revenue sources, property and gross receipts taxes
  • Review fiscal impact reports for all agenda items taken to the Board of County Commissioner

FIXED ASSETS

  • Coordinate fixed assets and surplus items in accordance with administrative instructions and state laws
  • Manage the disposal of surplus that can be recycled providing additional resources for the county
  • Conduct and manage the online public surplus web auctions for county surplus property sales
  • Perform state mandated physical inventories of all county fixed assets annually
  • Administer and maintain the county’s online internal reallocation

HOUSING (FINANCIAL)

  • Financial Data Schedule (FDS) reporting is submitted to the US Department of Housing and Urban Development on an annual basis and is provided to Accounting as part of the Comprehensive Annual Financial Report (CAFR)
  • Provide Housing financials, reconciliations, budget, and supplemental information to Accounting and Budget as required, by meeting timelines

PAYROLL

  • Ensure accurate payroll processing and reporting
  • Processes payroll and payroll deductions on a biweekly basis, among other payroll functions such as Public Employees Retirement Association (PERA) reporting and processing W2s

ID Objective Status Accomplished Date

O38

Centralize and train oversight of the cash receipts function

Complete

FY17

O39

Oversee development of replacement schedules for fleet

Complete

FY18

O40

Develop long range forecasting schedule for general fund

Complete

FY18

O103

Oversee development of replacement schedules for building maintenance

Complete

FY18

O104

Oversee development of replacement schedules for Information Technology (IT)

Complete

FY18

O105

Develop long range forecasting schedule for Solid Waste

Complete

FY18

 


The Matrix is used during the Build Foundation and Developing Framework phases of the performance reporting process. While developing the Matrix the mission, services, projects, and performance measures are reviewed, updated, and/or established for the upcoming cycle. The Meeting Agenda and Industry Research are used during the Analyze & Review phase of the performance reporting process. The Meeting Agenda tracks questions and follow up items addressed during the DCM Performance Meetings, while the Industry Research is reviewed for industry trends and benchmarking opportunities.   



STRATEGIC PLAN GOALS LEGEND

The legend below illustrates the alignment to the Strategic Plan Goals across the objectives and performances measures per department. 

View All Events
    Powered by Real Time Solutions - Website Design & Document Management