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Finance



The Accounting and Budget Department plans and accounts for the county’s finances. The county budget and projects are managed; accurate and timely reports are generated to facilitate prudent financial management and decision making. Financial transactions are recorded in accordance with professional standards and county policy and procedures. Both budget and actual transactions are reported in compliance with statutory and regulatory requirements. The department ensures the county maintains a system of internal controls and oversees the internal audits. The department tracks and disposes of fixed assets. Grants are administered through the grant module.


GENERAL LEDGER

  • Produce County’s Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR)
  • Fixed asset management and accounting to ensure that all assets are properly accounting for. Project management and accounting to ensure county projects are properly accounted for.
  • Timely billing and collection of Special Assessment Districts and miscellaneous accounts due to the county.
  • Schedule of Expenditures of Federal Awards (SEFA) reporting on an annual basis.
  • Cash receipting of funds for the majority of miscellaneous accounts due to the county.
  • Department of Finance & Administration (DFA reporting is provided 30 days of quarter-end.) Accounting complies information and reports to the state of New Mexico.

BUDGET

  • Prepare the county’s budget adhering to statutory deadlines and produce the biennial budget book meeting state and national award criteria for excellence in budgeting.
  • Quarterly budget reviews with all departments to monitor budget to actual variances.
  • Forecast and monitor major revenue sources, property and gross receipts taxes.
  • Review fiscal impact reports for all agenda items taken to the Board of County Commissioner.

FIXED ASSETS

  • Coordinate fixed assets and surplus items in accordance with administrative instructions and state laws.
  • Manage the disposal of surplus that can be recycled providing additional resources for the county. Conduct and manage the online public surplus web auctions for county surplus property sales.
  • Perform state mandated physical inventories of all county fixed assets annually.
  • Administer and maintain the county’s online internal reallocation.

HOUSING (FINANCIAL)

  • Financial Data Schedule (FDS) reporting is submitted to the US Department of Housing and Urban Development on an annual basis and is provided to Accounting as part of the CAFR.
  • Provide Housing financials, reconciliations, budget, and supplemental information to Accounting and Budget as required, by meeting timelines.

PAYROLL

  • Ensure accurate payroll processing and reporting

ID Objective Status Accomplished Date

O38

Centralize and train oversight of the cash receipts function

Complete

June, 2017

O39

Oversee development of replacement schedules for fleet

In Progress

 

O40

Develop long range forecasting schedule for general fund

In Progress

 

O103

Oversee development of replacement schedules for building maintenance

In Progress

 

O104

Oversee development of replacement schedules for IT

In Progress

 

O105

Develop long range forecasting schedule for Solid Waste

In Progress

 


DEPARTMENT PERFORMANCE MEASURES AND OBJECTIVES
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