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To provide efficient, courteous and professional customer service by ensuring all records are accurate and easily accessible to the public. To maintain the integrity of our Electoral process by ensuring complete voter access, increasing Voter Registration and turnout, and adhering to all Federal, state, and local laws.


RECORDING AND FILING

  • Record deeds, mortgages, judgments, satisfactions of judgment, liens, deeds of trust and maps and plats.
  • Maintain recorded documents, which are instruments of public record and are accessible to the public. Currently maintains over 10 million documents
  • Responsible for issuing and recording state mandated marriage licenses
  • Passport acceptance facility for new passports

 


BUREAU OF ELECTIONS (BOE)

  • Register voters and lawfully maintain voter registration records.
  • Provide voter registration and election related data for purchase by candidates, the news media, and the public.
  • Conduct federal, state and local Election Day, absentee and early voting for all political subdivisions that fall within Bernalillo County.
  • Identify and staff polling locations in accordance with applicable laws; and plan, arrange, and stage all election equipment deliveries to polling locations.
  • Disseminate election information in various media formats to community. Prepare the official canvass of election results.
  • Create and deliver voter outreach programs to increase voter awareness in the community, including language services for Native American and Spanish speaking voters.
  • Test and certify all voting tabulators, ballots and cartridges before each election to ensure compliance with certification provisions. Evaluate voting machines prior, during and after elections.
  • Serves as the primary location for poll worker training, also recruit and train troubleshooters responsible for voting tabulator maintenance on Election Day.
  • Serves as the elections headquarters, and absentee precinct location for Primary and General elections.
  • In accordance with the NM State Records Retention Schedule, store, label and arrange for destruction all election records, to include ballots

ID Objective Status Accomplished Date

O3

Disaster Recovery Implementation: Analyze and determine best options to back up Recording and Filing database

Cancelled

Not Tracking

O4

Establish US Department of State Passport Services Acceptance Program. Accept passport applications and submit to acceptance program for processing

Complete

FY16

O5

Develop a Voter Outreach Program to include information via website, videos, events and advertisements to educate the public on the importance of registering to vote and participation by June 2017

Complete

FY17

O6

Implement the use of tablets at polling locations to provide voter information and assist with the poll site procedures for General 2016 election. (FY17)

Cancelled

Not Tracking

O7

Update and create all procedures to include the new additions and amendments  in the revised Election Code adopted in the 2015 Legislative Session

Complete

FY17

O8

Continue to develop procedures that will be used in relation to the Pitney Bowes Relia-Vote Absentee Ballot Sorter for the processing and reporting of returned absentee ballots for the General 2016 election.  (FY17)

Complete

FY16

 


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