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The Procurement and Business Services Department continuously strives to deliver the highest level of customer service to user departments and vendors while ensuring purchases and vendor payments are in alignment with state statutes and that solicitations are transparent, fair and competitive while providing the utmost value to maximize public funds.


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ACCOUNTS PAYABLE

  • Issue prompt and accurate payments; transfers and disbursements to vendors, employees and others
  • Maintain the Vendor Master File
  • Disburse Internal Revenue Service (IRS) Form 1099 to applicable vendors and file with the IRS

PURCHASING

  • Procure tangible personal property, services and construction for all county departments including management and oversight of all procurements utilizing federal, state, and local appropriations
  • Manage contracts
  • Maintain the Credit Card Program

TRAVEL

  • Review and approve the Travel/Registration Form (TRF) after submission by the Travel Liaison (TL)
  • Ensure that employees are assigned a credit card with travel permissions if
  • Ensure that travel advances and reimbursements checks processed
  • Verify travel-related expenditures are reconciled properly by the Reconciler and the Travel Liaison 

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  • O165: Reduce the number of desktop printers, network printers, copiers for move to Alvarado Square

    Accomplished FY20

 


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What Strategic Plan Goals Do We Support?

Follow the arrows below to see which Strategic Plan Goal(s) this department supports.

DEPARTMENT PERFORMANCE MEASURES AND OBJECTIVES


 

O166: Implement electronic bids for online solicitations (Purchasing)

Status: On Target
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O208: Implement phase 1 of multi travelers in travel system (Travel)

Status: Improving
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P114: Process time for Purchase Orders (business days) (Purchasing)

Status: On Target
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P115: Process time for Request for Bid (RFB) (business days) (Purchasing)

Status: On Target
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P116: Process time for Request for Proposal (RFP) (business days) (Purchasing)

Status: Improving
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P117: Pay invoices within 30 days (Accounts Payable)

Status: On Target
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P255: Resolve mismatch of goods receipt/invoice receipt (GRIR) greater than 60 days (Accounts Payable)

Status: Needs Focus
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P256: Resolve mismatch of goods receipt/invoice receipt (GRIR) between 31-60 days (Accounts Payable)

Status: On Target
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