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The Procurement and Business Services Department continuously strives to deliver the highest level of customer service to user departments and vendors while ensuring purchases and vendor payments are in alignment with state statutes and that solicitations are transparent, fair and competitive while providing the utmost value to maximize public funds.


ACCOUNTS PAYABLE

  • Issue prompt and accurate payments; transfers and disbursements to vendors, employees and others
  • Maintain the Vendor Master File
  • Disburse Internal Revenue Service (IRS) Form 1099 to applicable vendors and file with the IRS

PURCHASING

  • Procure tangible personal property, services and construction for all county departments including management and oversight of all procurements utilizing federal, state, and local appropriations
  • Manage contracts
  • Maintain the Credit Card Program

TRAVEL

  • Review and approve the Travel/Registration Form (TRF) after submission by the Travel Liaison (TL)
  • Ensure that employees are assigned a credit card with travel permissions if
  • Ensure that travel advances and reimbursements checks processed
  • Verify travel-related expenditures are reconciled properly by the Reconciler and the Travel Liaison 

ID Objective Status Accomplished Date

O53

Create an internal vendor catalog to enhance Requisitioner auto purchase order capabilities

Deferred

Future Review

O54

Determine demand for training courses/workshops to include, but not limited to procurement methods, shopping carts, Purchase Order (PO) change and contracts

Complete

FY17

O56

Resolve issues within the Goods Receipt/Invoice Receipt (GRIR) Liability Report resulting in 95% of lines with a posting date less than 90/60 days

Complete

FY18*

* Converted to Performance Measure


The Matrix is used during the Build Foundation and Developing Framework phases of the performance reporting process. While developing the Matrix the mission, services, projects, and performance measures are reviewed, updated, and/or established for the upcoming cycle. The Meeting Agenda and Industry Research are used during the Analyze & Review phase of the performance reporting process. The Meeting Agenda tracks questions and follow up items addressed during the DCM Performance Meetings, while the Industry Research is reviewed for industry trends and benchmarking opportunities.   



STRATEGIC PLAN GOALS LEGEND

The legend below illustrates the alignment to the Strategic Plan Goals across the objectives and performances measures per department. 

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